Grease Interceptor Service Log Template for Kitchens

What this log is for

Each time your grease interceptor or trap is serviced, write one line here and attach the service provider's receipt or record. The fill level column is the most important one: it tells you whether the unit was nearly empty, about right or overflowing when it was pumped, and that is how you set the next interval.

Keep the binder on site in a set place. If an inspector, landlord or plumber asks when the interceptor was last serviced, anyone on duty should be able to find the answer in a minute. Check with the city for any record-keeping or reporting requirements that apply to your business.

Unit details (fill in once)

Type: Under-sink trap / in-ground interceptor / other: ________
Size or capacity: ________ (from plans, plate or service provider)
Location: ________
Fixtures that drain to it: ________
Service provider: ________
Current interval: ________

Service log

Date	Serviced by	Fill level (grease + solids)	Condition notes	Follow-up needed	Initials
		Low / Medium / High / Full
		Low / Medium / High / Full
		Low / Medium / High / Full
		Low / Medium / High / Full
		Low / Medium / High / Full
		Low / Medium / High / Full

Reading the fill level

IfHigh or Full at most servicesShorten the interval, and review scraping and strainer habits with staff.
IfLow at several services in a rowYou may be able to lengthen the interval, but stay within any city requirement.
IfFill level jumps suddenlyLook for a menu, volume or equipment change, or a staff habit that slipped.
IfCondition notes mention baffle or lid damageSchedule a plumber to inspect and repair before the next service.

Daily line for managers

Strainer baskets in all floor sinks and prep sinks.
No grease or oil poured into any drain.
Used fryer oil in its recycling container.
Interceptor lid secure and no odor.
Any slow drain entered in the drain symptom log.

Common questions

What if our service provider does not record fill level?

Ask them to tell you at each visit and write it in yourself. If they cannot, consider whether the service fits your needs.

Is this log the official record?

It is your own record. The city may have its own forms or reporting rules, so check with the city and keep their required documents too.

Should under-sink traps go in the same log?

You can use a separate page for each unit so the fill levels are not mixed up.

General information for Fullerton, not a quote or professional advice. In an emergency, call 911.