Why a record card helps
Each year the same questions come up: which device is this, where exactly is it, who tested it last and did it pass? The answers are usually scattered across old emails, a drawer and the previous owner's memory.
Print this card, fill in the permanent details once, and add a line after every test. Keep it with your notices. If you sell the property, hand it to the buyer along with the reports.
Part 1: permanent details (fill in once)
| Field | What to write |
|---|---|
| Device ID on the notice | The number your water supplier uses |
| Type | RP, DC, PVB, SVB or detector assembly |
| Brand and model | From the tag or casting on the body |
| Size | Pipe size, for example three-quarter inch or one inch |
| Serial number | Stamped or tagged on the body |
| Location | A short description plus distance from a fixed point, like the meter |
| What it protects | Sprinklers, whole building, fire line, equipment |
| Upstream shutoff | Where the nearest valve is to stop water to the device |
Part 2: yearly test log (one row per test)
| Date | Tester and certification | Result | Readings noted | Repairs | Filed with city on |
|---|---|---|---|---|---|
| Pass / Fail | |||||
| Pass / Fail | |||||
| Pass / Fail | |||||
| Pass / Fail |
How to fill it in the first time
Start with the notice
Copy the device ID, type and size exactly as the water supplier lists them.
Go look at the device
Check the brand tag and serial number, and note anything that does not match the notice.
Take two photos
One close-up of the tag and one wide shot showing where the device sits in the yard or building.
Find the upstream shutoff
Write down where it is so you can stop water to the device in a hurry.
Add past reports
If you have old reports, fill in the log rows for those years.
Keep with the card
- Every test notice from the water supplier.
- Every test report with readings.
- Repair invoices listing parts used.
- Photos of the device and its tag.
- The tester's certification details and any contractor's CSLB license number.
Common questions
I have three devices. Do I need three cards?
Yes. One card per device keeps readings and repairs from getting mixed up.
Should I keep a digital copy?
A photo or scan of the card and reports in a cloud folder is a good backup.
What if the serial number is unreadable?
Note that on the card and ask the tester to record whatever identification they use on the report.
General information for Fullerton, not a quote or professional advice. In an emergency, call 911.